CTBS FAQ's

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Current Date : 08/23/2017 17:14:52
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Question 1: If I pass the CTBS Examination, am I considered an AATB Individual Member?

Question 2: Do I have to be an AATB Individual Member to sit for the exam and/or maintain my CTBS certification?  If not, what are the benefits of membership?

Question 3:Is the exam held at more than one location?

Question 4: Is the exam offered more than once a year?

Question 5: If I sit for the exam at the main site, do I need to register separately and pay to attend the AATB Annual Meeting?

Question 6: I noticed that the AATB Standards for Tissue Banking contains Reproductive Tissue Banking information.  How many Reproductive questions will be on the exam?

Question 7: If I sit for the exam while at the Annual Meeting, proceed to attend the meeting proceedings and later learn that I passed the exam, will the CEUs for that meeting count toward my re-certification?

Question 8: I attended the AATB Training Course.  Am I eligible for CEUs toward my certification?

Question 9: When will I receive my exam results?  Where will they be sent?  Do they have to go to my employer?

Question 10: I just found out that AATB has not received my payment and it’s too late to send it via regular mail.  Can I still sit for the exam?

Question 11: If I oversleep and arrive late will I be allowed to sit for the exam?

Question 12: What is the cut-off score? Why does it take six to eight weeks to mail or receive the examination results?

Question 13: When will I get my certificate?  Why didn’t it come with my results?

Question 14: How do I determine when it is time for me to re-certify?

Question 15: How do I re-certify?

Question 16: I am an AATB member.  Do I pay both the $75 Certification Fee and the $75 Re-certification Fee?

Question 17: I understand that I must pay my Certification Fee upfront but I don’t recall receiving an invoice.  When do I receive this, and how do I submit payment? 

Question 18:I no longer work for the company that sponsored my certification.  Can I still maintain my certification?

Question 19: I work for a facility that is both a Tissue and Eye Bank and I recently began working in eye banking and would like to maintain my CTBS certification.  Will you accept CEUs from EBAA?

Question 20: How do I submit my CEUs?

Question 21: While at the AATB Registration Desk I noticed that CTBS were the only group that didn’t have a sign-up sheet.  Was it missing?  Will I still get credit for my attendance?

Question 22: While attending an AATB meeting I noticed that the various sign-up sheets requested my license number and/or partial Social Security Number (SSN) and full birth date.  If I don’t provide this information will I still get CEUs?

Question 23:AATB submits applications for its meeting attendees to some organizations for Continuing Education Units and not others.  How do I find out which organizations?  How do I get credit if AATB does not submit the application?

Question 24: I require Continuing Education (CE) from the various organizations listed at your registration desk.  What must I do to make sure I get credit for all of them?

Question 25: How do I determine the amount of CEUs awarded for a session?

Question 26:How often can I submit CEUs for review and when will I get my results?

Question 27: I am due to re-certify this year but have not received my re-certification notification.  What’s wrong?

Question 28: I have more than enough CEUs to re-certify.  Can the additional CEUs from this re-certification period be applied to my next re-certification cycle?

Question 29: I’m afraid that I will not have enough CEUs to re-certify.  Can I have more time?

Question 1 Answer: No, if you pass the CTBS exam you become certified as a Tissue Bank Specialist (CTBS.)  AATB Individual Membership is obtained and maintained by completing and submitting the application form with the appropriate individual membership fee each year.

Question 2 Answer: No, you don’t have to be an Individual member of AATB.  However, as a member you can receive AATB publications, alerts and News Releases, run for office, serve on committees and receive registration discounts for AATB Meetings, Workshops, and online education offerings.

Question 3 Answer: Yes, in addition to the exam being held each year at the AATB Annual Meeting, and at the same time, various tissue banks host the exam in their respective states and/or countries.  This is done on a volunteer basis and if space allows, these banks will offer seating to examinees from other tissue banks. All exam registrations are submitted through the AATB website, on a first-come, first-serve basis, regardless of where one sits for the exam. All registrants receive an alternate exam site list with their registration confirmation letter. This list is updated when additional sites become available. 

Question 4 Answer: No, not at this time. However, we are currently investigating the option of offering the exam on-line several times per year in the future.

Question 5 Answer: On the day of exam administration, examinees can attend any open session at the Annual Meeting, free of charge. If you plan to attend sessions on any other day of the meeting, you must register and pay for those additional days.

Question 6 Answer: At this time, there are no questions related to Reproductive Tissue Banking on the CTBS Exam. A separate Reproductive Exam may be offered again in the future, as need dictates.

Question 7 Answer: Yes, any CEUs you accumulate, beginning the day you sit for the exam will be credited toward your certification (once you pass the exam.)  Be sure to complete the associated online Meeting Evaluation by the posted date to obtain your CEUs.

Question 8 Answer: No, because you were not certified as a CTBS when you attended the Training Course. However, if you choose to attend the Training Course as a refresher course after becoming certified, you will be eligible to receive CEUs.

Question 9 Answer: Exam results are mailed six to eight weeks after you sit for the exam and are sent to the address you indicate on the exam application form.  If after that time, you determine that you want your exam results sent to a different address, please notify the AATB Executive Office
   
    Note: Exam results will not be mailed unless your qualification/ employment verification letter and exam fee have been received at the AATB office.

Question 10 Answer: Yes. However, exam results will not be released if payment is not received.  If at all possible, bring the payment with you. Checks, money orders, MC, VISA and AMEX are accepted.

Question 11 Answer: Yes, your tardiness will be recorded. You will not be given additional time to make up for the time lost due to your late arrival.

Question 12 Answer: Exam questions are determined by the American Board of Tissue Banking (ABTB) and randomly chosen from the test question “item bank”. Consistency is ensured by validating each item (test question) and adjusting the cut off-score up or down, as needed.  The ABTB and the contracted testing firm review each item after the initial test scoring for correctness, performance and difficulty level. The cut-off score is not arbitrary, but is determined by the overall test difficulty. Test questions that do not perform well are deleted from the item bank or flagged for rewrite.  In addition, examinee comments from the critique forms are reviewed and test question revisions are made where deemed necessary. After this lengthy review process is complete, each test is scored again and the testing firm provides the final results to AATB.  Individual test results are then prepared by AATB and provided to each examinee.

Question 13 Answer: Exam results may take up to eight weeks to compile and are sent to the address you indicated on the exam application form.  If your address changes after you registered for the exam, it is your responsibility to notify the AATB Executive Office to ensure you receive your exam results in a timely manner.

Question 14 Answer: Certification lasts for three years and expires on the last day of that year.  For example, if you sat for the exam on September 10, 2011 you need to re-certify by December 31, 2014. Your next re-certification will then be due by December 31, 2017. Methods for determining your re-certification date include: (1) The re-certification date appearing in the bottom left hand corner of your certificate; (2) Re-certification dates are included in the CTBS Status Report that is provided to your bank’s CTBS Representative, if applicable; (3) Your re-certification date will be on your invoice (if your bank doesn’t pay your re-certification fee); or (4) You will receive a U.S. postal notification and/or email notification early in your re-certification year.

Question 15 Answer: You must submit documentation associated with the required 40 CEUs for each three-year certification period accompanied by a re-certification fee ($75 if you are an AATB Individual Member or if you work for an AATB Accredited Bank; $150 if you are not an AATB Individual Member or you do not work for an AATB Accredited Bank).

Question 16 Answer: Yes. An initial Certification Fee is due upon receipt of your CTBS Certificate, which covers the initial three-year certification period before you will be due to re-certify. A $75 Re-certification Fee is due every 3 years, when you renew your certification.

Question 17 Answer: Your initial invoice accompanies your CTBS Certificate. If you work for a tissue bank that has assigned a “CTBS Representative”, any future invoice may go directly to the CTBS Representative at your organization. You should check with your organization to determine how subsequent payments for re-certification are handled. If it is determined you are responsible for submitting the re-certification fee, contact AATB so an invoice will be sent directly to you. Payment may be submitted using checks, money orders, MC, VISA and AMEX.

Question 18 Answer: Yes.  As long as you obtain 40 CEUs within three years, submit the re-certification fee and a signed CTBS Code of Conduct, you will remain certified as a Tissue Bank Specialist.  Remember that at least 14 CEUs must be obtained from the Tissue Banking Practices category.

 

Question 19 Answer: Yes, we accept CEUs associated with education offerings from EBAA, as well as AABB. You only need to submit a “Certificate of Attendance” (or similar document) to AATB after attending any of their educational programs.

Question 20 Answer: Continuing Education Units may be submitted using the Re-certification by Education Form located on the AATB website.
To obtain CEUs for attending AATB sponsored meetings/workshops, you must complete an online Meeting Evaluation within one week after the conclusion of the event. You can complete the evaluation using onsite computers, or by using your personal computer. Following completion of the evaluation, you will receive a Certificate of Attendance via email, indicating the number of CEUs earned.

Question 21 Answer: All CTBS are already entered in the AATB database and are also contained on the specific AATB Meeting/Workshop Attendee List, so a “sign-up” sheet isn’t necessary. However, "other" certification organizations may require proof of attendance to assign their CEU’s, so we provide sign-up sheets for these individuals.

Question 22 Answer: No, if an organization or certifying body requests it they need it for their record keeping and/or proof of attendance.  Some even require imprinting of the license number on the certificate.  Exceptions are usually made for attendees from countries that don’t have a SSN equivalent. 

Question 23 Answer: Our meeting brochures and/or meeting pocket agendas have a Continuing Education section.  This section indicates the Organization, the amount of CEUs/CMEs awarded and if AATB will apply for retroactive approval.  This information is also posted on our website. As an added service to our meeting attendees, AATB submits the applications to external organizations, which accept our programs in support of continued education requirements. We apply for continuing education credits for Physicians, Registered Nurses, and Certified Eye Bank Specialists.  Applicable sign-up sheets are provided at each Meeting location.  Many organizations only require the attendee to submit a Certificate of Attendance and Agenda.  If you need a Certificate of Attendance, complete and submit the online Meeting Evaluation within the specified time frame. Your certificate will arrive via email shortly after completing the evaluation and is sent to the email address you provided during meeting registration.  If you do not receive it please check your SPAM/JUNK email folder.

Question 24 Answer: The requirements for each organizational entity follow.  Each certificate is provided separately:
(1) CTBS/CRCS (CEUs): Complete online Meeting Evaluation by the required deadline.
2) MD/PA (CMEs): Endorse Sign-up Sheet, including your partial Social Security Number and full birth date and complete online Meeting Evaluation by the required deadline.
(3) RN (CEUs/Contact Hours): Endorse sign-up sheet including Nursing License Number, complete pink nursing form, and complete online Meeting Evaluation by the required deadline.
(4) Transplant Coordinators (CEPTCs): Complete online Meeting Evaluation by the required deadline and submit Meeting Certificate and Agenda to ABTC for credit.
(5) Certified Eye Bank Specialists (CEUs): endorse Sign-up Sheet; complete and submit the EBAA Continuing Education Request Form within 60 days to EBAA; complete online Meeting Evaluation Report by the required deadline.

Question 25 Answer: One CEU is awarded for every 50 minutes of AATB educational content. Lunches, breaks, business meetings and Presidential Addresses do not apply toward Continuing Education Units.  MD/PA (CMEs), ABTC (CEPTCs), and EBAA (CEUs) compute credits at face value, i.e., one hour equals one CEU.

Question 26 Answer: You can submit CEUs at anytime and they are reviewed within 30 days of receipt. Up-to-date CEU tallies are initially emailed to your bank’s CTBS Representative each year if (1) your current email address is not on file or (2) it is not your re-certification year. 

Question 27 Answer: The necessary forms requiring completion and an invoice are mailed to your address on file in the month of December, prior to the year your re-certification is due. You will also receive an email notification.  If you haven’t received your email notification and/or Re-Certification Packet by January, please contact the AATB office to verify AATB has your current contact information on file.

Question 28 Answer: No, continuing education units may not be carried over to the next re-certification cycle. 

Question 29 Answer: Because certification is a time sensitive issue, additional time cannot be granted to obtain the required number of CEUs. The most common mistake is assuming that attendance at large meetings is the only way to obtain CEUs. AATB has begun offering online learning opportunities through its website. The tendency is to overlook additional learning methods to earn credits including but not limited to in-house training, review of FDA Regulations and AATB Standards, in-services, attendance at “Grand Rounds”, and OSHA training. If you still find yourself a few CEUs short, AATB does offer several online learning opportunities.  Additionally, there are websites such as RN.com, cdc.gov, medceu.com, or netce.com, which offer on-line courses that may be acceptable alternatives. Many of these courses are offered free of charge.

 

Please contact Jon Boyd boydj@aatb.org for additional information.